Writers' Weekend Terms and Conditions

Attendee Bookings:
Bookings are offered on a first come, first served basis. The deadline for bookings is 5:00pm BST on 6 July, 2020.

Changes to booking:  If you would like to make a change to your booking, please contact Booking@writersweekend.uk with your change request as quickly as possible.  We will make every effort to accommodate your request, but it may not be possible in all circumstances.  Changes are not allowed after 6 July, 2020.

Cancellation Policy:  Please book only when you’re sure you can attend. If you do need to cancel, please notify Booking@writersweekend.uk as soon as possible.  Refunds are made on the following basis: Cancellation within one week of booking will receive full refund up to 22 June, 2020. Cancellation after one week of booking, but before 5:00 pm 22 June, 2020: 80% of the total fee will be refunded.  No refunds are possible after 22 June, 2020.

Refund Policy due to change to virtual event:  Since the event is now going to be held virtually, the package prices will be revised.  Those that have booked may receive a refund if their payment was higher than the new equivalent package price.  Those that booked for the live event that choose to cancel their booking will receive a full refund until 1 May, 2020.

Speaker cancellation: The Director reserves the right to alter or amend the published programme and to substitute advertised speakers should this be necessary through indisposition or other unforeseen circumstance.

Weekend Programme: 
The programme is subject to change without notice at the discretion of the Festival.

Saturday and Sunday Workshops have limited class sizes.  If your first choice is fully booked, we will book you into your second choice.  If both choices are fully booked, the event manager will contact you to discuss your options.

One-to-One Appointments:
Every effort is made to arrange appointments with your top choices, but spaces are available on a first-come, first-served basis and popular agents and editors book up quickly. Early booking is strongly suggested.  No discount if no one-to-ones are requested.

The Writers’ Weekend is not responsible for the opinions of literary agents, commissioning editors and authors giving one-to-ones.

One-to-One Appointment Times:  One-to-One appointment slots last 15 minutes and the timing is strictly enforced.  Please log in fifteen minutes before your appointment to be placed in a ‘waiting room’.  When your appointment time comes, the moderator will move you into the agent’s ‘room’ and you will have a few minutes before the timer starts.  Those that arrive late for their appointment will not be given extra time.  

All one-to-one appointments are on a first-come, first-served basis and every effort will be made to secure your chosen speakers from your top six choices, however, this cannot be guaranteed.  If none of your choices is available, you will be contacted to select an alternative speaker.  Please book early to avoid disappointment.

One-to-One purchases:  Those purchasing the Attendee Package may purchase up to FIVE one-to-ones for an additional fee of £60 per one-to-one.  Those purchasing the View-Only Package may purchase ONE one-to-one for an additional fee of £60.  The appointment(s) will be made from the list of choices on your booking, if available.  Appointments may be made at any time over the four days that one-to-ones are being held (Thursday 9 July, Friday 10 July, Saturday 11 July, Sunday 12 July)  If none of your choices is available, you will be contacted to choose a speaker that has availability.  If none of the available speakers is suitable, your £60 will be refunded.

One-to-One Appointment requests that you make on the booking form are not confirmed until you receive a confirmation email of your appointment times from the Conference Administrator.

One-to-One submissions:  Submissions must be uploaded into the online submission system by 26 June, 2020.  If your booking is made after this date, please submit your writing as soon as possible up to 6 July at 5:00pm BST.  The speaker will do their best to read late entries before the appointment. 

One-to-One feedback:  Meeting with agents and editors can be a nerve-wracking experience. Our speakers are skilled at providing constructive feedback, but some attendees may receive unfavourable critiques. It is important to keep in mind that One-to-One appointments are really business meetings.  Agents and editors are looking for specific commercially-viable work to promote and if you receive negative feedback from them, remember that it is only one person’s opinion. 

The Writers’ Weekend is not responsible for the opinions of literary agents, commissioning editors and authors giving one-to-ones.  If you are unsatisfied with the feedback that you receive, you will not be reimbursed for your appointment.

Virtual Terms:

Access links may not be shared with others or sold.

The opinions of the speakers in the videos are their own and not necessarily those of the Writers’ Weekend.

The Writers’ Weekend will make every attempt to help both the speaker and attendee to set up video-conferencing software for a face-to-face video-conference one-to-one.  However, if there are technology issues that are beyond our control, we will try other means, including Facetime, Skype or a phone call.

Copyright:  Copyright of all works submitted for talks, workshops and one-to-one appointments remains with the author.

Age: Participants must be 18 or over. However, children younger than 18 are more than welcome to view the keynote addresses.

Force Majeure: The Writers’ Weekend shall incur no liability for any failure to fulfil any obligation under the Contract if prevented from doing so by any cause beyond its reasonable control.

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